Air Quality Assessment Form

An air quality assessment form is used by field service, construction, and property management teams to document indoor air conditions during inspections or investigations. It captures data like CO₂ levels, temperature, humidity, particulates, and VOCs to help verify indoor air quality and identify ventilation or contamination issues.

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Air Quality Assessment Form

This Air Quality Assessment Form helps teams respond to complaints and improve compliance by tracking CO₂, PM2.5, VOCs, humidity, and temperature.

Visual Inspection & Maintenance

This section verifies building integrity and signs of environmental risks, aligned with OSHA’s IAQ checklist and general housekeeping standards.

Inspect the area for visible signs of leaks, damage, or contamination:
Status Note(s)
Inspect ceilings and walls for dryness and structural integrity Clear
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Check surfaces for visible mold or mildew Clear
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Confirm floors and surfaces are clean and dust-free Clear
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Check window and door seals for cracks or gaps Clear
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Examine building for signs of water intrusion or pooling Clear
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Overview

Why use this Air Quality Assessment Form? This form is designed to help teams move away from ad hoc inspection notes and toward more reliable, inspection-ready documentation. Here’s how it can support your work:

  1. Respond Faster to IAQ Complaints: Quickly investigate indoor air concerns like odors, headaches, or mold using clear, pre-labeled sections that guide your assessment.
  2. Capture the Right Data, Every Time: Avoid missed readings with fields for CO₂, PM₂.₅, VOCs, humidity, temperature, and more, all in one form.
  3. Spot HVAC or Ventilation Issues Early: Helps verify that systems are supplying adequate outdoor air, avoiding costly rework or disputes with tenants.
  4. Support Indoor Air Quality Goals: May assist with improving compliance with U.S. air quality standards, including ASHRAE 62.1 ventilation requirements and OSHA IAQ guidance for commercial spaces.
  5. Demonstrate Professionalism During Audits: Creates a paper trail of IAQ conditions and remediation efforts for use in inspections, legal disputes, or internal reviews.
  6. Establish Consistent Reporting Across Sites: Makes it easier to compare air quality trends across multiple buildings or projects over time.

What to include in an Air Quality Assessment Form This air quality assessment form includes the following fields to help ensure thorough and consistent evaluations:

  • General Information – Includes building name, location, inspector, inspection date, and purpose of assessment.
  • Ventilation Rate Check – Records airflow measurements (cfm/person or cfm/ft²) to compare against ASHRAE 62.1 ventilation minimums.
  • Contaminant Log – Tracks indoor pollutant levels such as CO₂, PM₂.₅, PM₁₀, VOCs, and carbon monoxide.
  • Humidity and Temperature Readings– Captures thermal comfort conditions, supporting OSHA’s guidance for healthy indoor environments.
  • Observations & Notes– Allows recording of occupant complaints, odor detection, visible mold, water intrusion, or HVAC maintenance issues.
  • Sign-Off & Certification– Fields for technician or inspector signature, title, and contact information to support accountability and recordkeeping.